Free Tradie Document Generator — Quotes, SOW & Variations in 30s

Australian tradies must provide a written contract for any residential building job over $5,000 in NSW, $10,000 in VIC or $3,300 in QLD. Beyond contracts, the documents that protect you are itemised quotes, scope of works, written variation notices (signed by both parties in NSW), deposit requests, job completion reports and invoice reminders. Sending these consistently is the difference between a clean job and a tribunal claim.

A compliant tradie quote includes your business name, ABN, licence number (mandatory in NSW for residential work over $5,000), customer name, job address, scope of work, itemised or lump-sum price, GST status, validity period, payment terms and exclusions. For NSW jobs over $20,000, large-job contract rules apply, including a 5-day cooling-off period and a deposit capped at 10% of the contract price.

A scope of works is a written document that defines exactly what's included in a job and what isn't. It typically lists the project overview, specific tasks, materials and specifications, start and completion dates, payment schedule, site access requirements and exclusions. A clear scope is the single biggest defence against scope creep, payment disputes, and NCAT, VCAT or QCAT claims on residential work.

In NSW, variations to a home building contract must be in writing and signed by both the contractor and the homeowner under NSW Fair Trading rules. Victoria and Queensland have equivalent written-approval requirements. Your variation notice should reference the original contract, describe the changed work, show how the new price is calculated (not just the dollar figure — calculation is mandatory in NSW), state any timeline impact and request written approval before work proceeds.

Three things to leave out: vague exclusions like "anything not specified", open-ended cost clauses such as "subject to site conditions" without a defined price mechanism, and verbal promises that never make it into the document. Also avoid quoting ex-GST without clearly flagging the GST treatment — NSW Fair Trading lists ambiguous pricing as a top cause of consumer disputes. If a clause is unclear, customers will read it in their favour.

53% of Australian invoices are paid outside the agreed window, on average 23 days late (Xero). A first reminder should stay friendly: restate the invoice number, amount and original due date, and offer to resend the invoice. Once 14+ days overdue, escalate firmly: reference your payment terms, set a clear deadline (typically 7 days), and note the next step. Avoid threats — keep the tone factual in case the matter ends up in dispute.

NSW statutory warranties run for 6 years on major defects and 2 years on all other defects, starting from the completion date (Home Building Act 1989, s.18B). A written completion report locks in that date, records what was actually delivered, captures any agreed variations, and triggers your defects liability period. It's also the best moment to ask for a Google review — the customer is happiest at handover.

Yes. The colour picker in the form lets you pick any hex code as your brand accent. That colour shows up on the letterhead bars at the top and bottom of the PDF, the key-value labels (TO, DATE, etc.), section heading underlines and the signature accent. Default is the Western Sydney Trades amber — most tradies leave it on default, but if you want a fully branded letterhead, match your van wrap, business card or logo colour. Darker shades print best; very light colours can wash out on white paper.

It's free, no signup, no credit card. The "catch" is that Western Sydney Trades is a verified tradie directory across Western Sydney — we build free tools like this so tradies discover us, and a small number end up listing their business with us for paid lead-gen. You can use TradieDocs AI forever without ever paying us a cent. The "Email it to me" button is the only place we capture an email address, and that's optional.

No. The PDF is branded with your business name, ABN, phone and email — nothing of ours appears on the letterhead itself. A small footer line credits "Generated with TradieDocs AI · westernsydneytrades.com.au" alongside the page number, which is industry-standard tool attribution. If that's a dealbreaker, you can edit it out in any PDF editor before sending.